Assisting in the operation, control and maintenance of the accounts payable system to ensure accurate, timely and efficient processing and payment of supplier invoices.
Responsibilities
Review all invoices, purchase orders, draw requests, sales tickets, etc. for appropriate documentation and approval prior to payment.
Enter invoices into the accounts payable system in an accurate and timely manner.
Assist in reconciling vendor accounts/statements on a regular basis and follow-up/resolve issues.
Assist in resolving accounts payable queries.
Print and obtain signatures on all accounts payable checks.
Distribute signed checks as required.
Prepare garnishment checks per reports from payroll.
Assist in pro-actively controlling the addition of new suppliers in line with developed policies, with special regard to payment terms.
Maintain accounts payable reports, spreadsheets and corporate accounts payable files.
Assist supervisor and co-workers as necessary.
Prepare cleared checks for storage.
Assist in monthly closings.
Prepare analysis of accounts, as required.
Maintain the filing system for invoices, statements and supporting documentation.
Keep work area neat and clean.
Other duties as assigned.
Qualifications
High school degree or equivalent required. Associates degree preferred.
One to three years previous work-related skill, knowledge, or experience.
Intermediate computer skills required; Outlook, Excel, etc.
PHYSICAL DEMANDS:
Regularly required to sit at desk in an office environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
