Administrative Assistant - Shipping - Asta

Provide administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, and answering telephone calls, and scheduling meetings.

• Assist shipping manager in preparing daily flatbed, hotshot, milkrun and LTL shipments, checking for holds and change orders.
• Contact various hotshot carriers for truck availability and establish daily carrier list.
• Train or assist in the training of all new shipping office personnel.
• Attend production meetings as necessary.
• Monitor KeepTruckin ELD dashboard to confirm driver compliance.
• Contact customers, installers and carriers in preparation of shipments.
• Fill in for shipping manager in his absence to ensure a continued and smooth shipping process.
• Audit CC statements for accuracy prior to shipping manager approval.
• Monitor shipping calendar to ensure it is updated as paperwork is completed.
• Monitor COD shipments, COD log and tracking.
• Maintain driver files including maintenance records.
• Assist with the processing of shipping paperwork for drivers.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Contribute to team effort by accomplishing related results as needed.

• High school diploma required. College degree in business preferred.
• Three to five years previous work-related skill, knowledge, or experience.
• Discretion and maturity required to maintain confidential information.
• Intermediate computer skills required; Outlook email, Word, Project, Excel.
• Must be able to communicate clearly and professionally on the telephone and in person.

PHYSICAL DEMANDS:

• Regularly required to sit, stand, and walk.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.