Assist in operating, controlling, and maintaining the accounts payable system ensuring accurate, timely, and efficient processing and payment of supplier invoices.
Responsibilities
Review all invoices for appropriate documentation and approval prior to payment.
Enter invoices into the accounts payable system in an accurate and timely manner.
Assist in reconciling vendor accounts/statements on a regular basis and follow-up/resolve issues.
Assist in resolving accounts payable queries.
Print and obtain signatures on all accounts payable checks.
Distribute signed checks as required.
Prepare garnishment checks per reports from payroll.
Assist in proactively controlling the addition of new suppliers in line with developed policies, with special regard to payment terms.
Maintain accounts payable reports, spreadsheets, and corporate accounts payable files.
Assist supervisor and co-workers as necessary.
Prepare cleared checks for storage.
Assist in monthly closings.
Prepare analysis of accounts, as required.
Maintain the filing system for invoices, statements, and supporting documentation.
Keep the work area neat and clean.
Other duties as assigned.
Qualifications
Three to five years of previous work-related skill, knowledge, or experience.
High School diploma or equivalent required. Associate's degree preferred.
Intermediate computer skills required, Microsoft Outlook, Excel, Word, QuickBooks
Must be able to communicate clearly and professionally in writing, on the telephone, and in person.
PHYSICAL DEMANDS:
Regularly required to sit, stand, and walk.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
